Request for production of documents

Request for production of documents issued by Civil Registry Offices

The following documents can be requested to be produced: replacement birth certificates, death certificates, marriage certificates and divorce certificates.

However, there are a number of documents that cannot be requested to be produced:

  • Birth certificates to the child’s parents (either of them) if their parental rights have been annulled or restricted.

  • Birth certificates of the deceased.

  • Marriage certificates to persons whose marriage has been dissolved or nullified.

In these instances, Civil Registry Offices can only produce birth or marriage verification letters.

Please note that birth certificates of minor children can be requested by their legally authorized representatives only, just as death certificates can only be requested by relatives of the deceased or legal entities.

To receive duplicate certificates from Civil Registry Offices, Impression Agency will require the following:

  • Copy of the previous certificate. If you cannot provide such a copy, please specify the following details: last names, first names and patronymics of the persons in the respective document, registration date and place, record number, date and place of the document issue.

  • Power of attorney in the name of an Impression Agency employee to represent your interests before Civil Registry Offices. (The power of attorney may be executed by a notary public in the Russian Federation or by the Russian Consulate General in any country. Please email us to obtain passport details of an Impression Agency employee for such power of attorney).

Request for production of documents on education

The following documents can be requested to be produced: Certificate of Incomplete Secondary Education, Certificate of (Complete) General Secondary Education and Transcript thereto, Bachelor’s Diploma and Transcript thereto, Master’s Diploma and Transcript thereto, and a number of other documents.

To receive duplicate documents on education, Impression Agency will require the following:

  • Copy of the previous certificate. If you cannot provide such a copy, please specify the following details: last name, first name and patronymic of the person in the respective document, name of the educational institution, year of completion/graduation, date of document issue, department and major (for institutions of higher education).

  • Power of attorney in the name of an Impression Agency employee to represent your interests before an educational institution. (The power of attorney may be executed by a notary public in the Russian Federation or by the Russian Consulate General in any country. Please email us to obtain passport details of an Impression Agency employee for such power of attorney).

Request for production of other documents

The following documents can also be requested to be produced: archival letters of employment verification, salary statements, letters of verification of military service in the Soviet (Russian) Armed Forces, letters of verification of staying in Russia during World War Two, certificates of criminal record (absence thereof) for the duration of residence in the Russian Federation.

Please note that originals of employment history records and pension cards, and military service cards cannot be shipped abroad. Based on the data contained in such documents, you can receive a Certificate of Experience and Certificate of Military Service.

Once the requested documents have been produced, Impression Agency can have them apostilled and legalized, as well as shipped to a specified address.

Impression Agency offers to request for production of documents issued in Moscow and Moscow Region, as well as in other Russia cities. We can also assist you in requesting for production of duplicate documents issued in Ukraine, Azerbaijan and Belorussia, and apostilization thereof.

For more on cost and term of services see here.